Sr. Coordinator – Accounts & Admin.
Vacancy closes in 2 months

Website Breakthrough Trust

Sr. Coordinator – Accounts & Admin will be a member of the Operational Support Team, a sub-unit of Breakthrough Trust’s Operations Center. The candidate shall be assigned to a particular Program/Project team from time to time and shall operate under a matrixed reporting environment. Administrative reporting shall be to the concerned Program/Project Lead and Functional reporting shall be to the Director – Finance & Operations.

Key Responsibilities:

Primary Duties:

  1. A) Backstop all accounting, procurement and administrative processes for the concerned Program(s)/Project(s). This shall include:

Accounting and Budgeting:

  • All accounting aspects such as vouching and documentation, data entry, ledger review for payables and receivables and payment/receipt processing, regulatory compliance
  • Financial reporting, both for internal purposes as well as for donor/external reporting
  • All banking aspects such as cheque preparation, bank reconciliation.
  • Monitoring Program/Project cash flows
  • Preparation and maintenance of the prescribed Management Information System (MIS) through the Enterprise Resource Planning (ERP) system or through other MIS systems.
  • Preparation of Program/Project budgets as may be required from time to time.

Procurement and vendor/consultant management:

  • Identification of appropriate vendors/consultants
  • Maintenance of the centralised vendor/consultant database
  • Preparation of Procurement Requests and coordinate with the Operations team for completing the procurement process from call for proposals, preparation of comparative charts, facilitating procurement decision making and preparation and execution of vendor/consultant contracts.
  • Liaison with the vendor/consultant for timely supply of goods and services and ensuring complete documentation in compliance with respective contracts.

Administration:

  • Travel logistics for the Program/Project team in coordination with the Operations Team and timely closure and settlement of Travel Claims.
  • Backstop logistical support for conduct of seminars, workshops, events and meetings
  • Facilities management including utilities, infrastructure, cleanliness
  • Maintenance of an appropriate filing and documentation system (in digital or paper format as the case may be) for accounting, procurement and administrative matters:
  • Inventory Records
  • Leave and Attendance Records
  • Correspondence Records
  1. B) Coordinate with the other sub-units of the Finance & Operations center and with the Human Resource Management center for all institutional matters such as audits, regulatory compliance, budgets and budget monitoring, updation and maintenance of institutional MIS, personnel matters such as hiring and onboarding and similar.
  2. C) Any other task that may be assigned from time to time.

Skills, Competencies & Experience Required:

  • Bachelor of Commerce with 3-5 years of experience in handling accounts, administration and Procurement
  • Good working knowledge of Tally is essential and data management skill;
  • Prior experience working with non-profit organizations is desirable;
  • Excellent organizing and coordinating skills with high multi-tasking abilities;
  • Strong team working spirit and work cooperatively with people at various levels;
  • Job requires frequent travel to Program/Project areas.

About Breakthrough:

Breakthrough was founded in 1999 with the mission of using arts and culture to transform the gender norms that perpetuate violence and discrimination against women and girls. We did this by bringing these issues, thus far perceived as private, into mainstream conversations and inspiring people to take action for change. The usage of multimedia, art, and culture helped us connect with large audiences to enable behaviour change in them.

Breakthrough makes gender-based violence unacceptable by transforming the culture that permits violence, particularly violence and discrimination against women and girls. We work with nearly 1.5 million adolescents in schools and communities to mould gender norms and beliefs before they solidify into behaviour.

As we build their capacity by fostering aspiration, leadership, agency and negotiation skills, we enable a generational shift towards a gender-equal culture. When gender norms change, everything for the girl changes. Our work in communities are contributing to the steady rise in the age of marriage and the number of girls who stay in school.

Our mission is led by young people aged 11 to 25. As they rise against gender-based violence, we also support them with media tools that shape public narratives and inspire people to build a world of equality, dignity and justice.

Breakthrough’s Culture:

Employees at Breakthrough are expected to work in line with organisational values of Dignity, Integrity and Equity.

Breakthrough is an equal opportunity employer.  We consider applicants for all positions without regard to race, colour, caste, religion, creed, gender, age, disability, economic status, marital status, veteran status, sexual orientation, or any other legally protected status. We prefer people from marginalised communities, women and other genders. Our policies and procedures reflect our commitment towards child safeguarding.

Breakthrough is committed to the well-being of its employees and understands an individual’s mental health can impact their ability to work. Breakthrough recognizes taking steps to improve mental health and wellbeing of the employees is essential. We are committed to fostering an environment that promotes employee wellbeing. We recognize that well-being is not just the absence of illness, but the presence of factors that support a fulfilling life.

To know more about Breakthrough, please visit – www.inbreakthrough.org

Eligible candidates interested in this position may apply through the following link: https://www.btconnect.org.in/Applicant/CreateJobApplicant

You can also submit your resume by email to jobs@inbreakthrough.org  by 28th July 2024.

To apply for this job email your details to jobs@inbreakthrough.org

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