Head of Administration, Procurement, Logistics

Breakthrough is looking for a Head of Administration, Procurement and Logistics. The person will be responsible for Ensure smooth functioning of all the BT offices, Supervise office administrative requirements. The detailed job description is as follows:

Job Description-

• Ensure smooth functioning of all the BT offices (center and state), manage and monitor office facilities and assigned support services to ensure their effective and efficient operation as well as maintenance
• Supervise office administrative requirements – including monthly maintenance and charges, maintenance, floor space management, office supplies and stationery
• Ensure the safety & security of all employees
• Responsible for development, dissemination and update of all relevant BT policies, procedures, guidelines and systems concerning administration, procurement and logistics
• Work with the programme team to develop procurement plans for new projects
• Responsible for all office assets, their safety, insurance, tracking movements, regular updates of the asset register and spot check
• Ensure that all office facilities and equipment’s are functional all the time and be in charge of arranging any repairs, replacements & maintenance
• Responsible for all administration and logistical arrangements for meetings, visits, workshops and conferences
• Responsible for all travel arrangements of BT office staff, advisors and consultants, both in-country and international
• Develop inventory control management systems and ensure adherence to the set policies and procedures
• Responsible for monitoring inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Ensure commissioning of appropriate and cost effective procurement and contractual arrangements
• Ensure procurement procedures and authorization procedures are followed across BT
• Ensure all employees raises purchase orders on time, obtain/review quotes/ terms of reference
• Ensure all contract/ MOU for vendors, contractors and partners including addendums/extensions are prepared on time by the team
• Advise state offices on admin matters, as and when required
• Monitor costs and expenses to assist in budget preparation
• Keep abreast with all organizational changes

Requirements:

• Graduate with minimum 12 years of experience in logistics, procurement and administration
• Proven experience as an operations support manager in a development organization
• In-depth understanding of office management procedures and legal policies
• Familiarity with financial and accounting practices and principles
• Proficient in MS Office
• Strong communication and representational skills in Hindi and English
• Sensitivity to working in a culturally diverse organization and region
• Excellent management and organizational skills and ability to work independently
• Flexible, self-motivating, able to manage multiple tasks efficiently, and a team player

The candidate should have the ability to work in an informal atmosphere. Submit your resume along with a cover letter at indiajobs@breakthrough.tv. Please mention Head – Administration, Procurement and logistics, Delhi in the subject line and apply latest by 15^th June, 2018.