Manager – Documentation and Reporting

Breakthrough is seeking a dynamic and detail-oriented Manager – Documentation and Reporting to lead programme documentation, knowledge management, and donor reporting for its Haryana programme. The role is responsible for translating programme evidence, field experiences, and data into compelling narratives that demonstrate impact, strengthen donor engagement, support programme learning, and contribute to organisational knowledge.

The Manager will work closely with Programme, Research & Evaluation (R&E), Communications, Resource Mobilisation, Media and Leadership teams to ensure timely, high-quality documentation of programme outcomes, innovations, and learnings. The position reports to the State Programme Lead – Haryana.

Key Responsibilities:

1. Programme Reporting and Donor Communication

• Lead the drafting of monthly, quarterly, half-yearly and annual programme reports, aligned with donor commitments, outcome frameworks and reporting timelines
• Translate quantitative and qualitative programme data into outcome-oriented narratives demonstrating programme impact
• Prepare donor updates, presentations, review decks, briefing notes and internal programme briefs
• Manage all donor-related queries and maintain updated records of donor commitments and deliverables
• Support the development of concept notes, proposals, collaboration letters and partnership documents for engagement with government stakeholders and institutional partners
• Undertake periodic field visits to verify data, assess systems, and ground documentation in lived programme realities

2. Knowledge Management and Storytelling

• Develop high-quality knowledge products including change stories, case studies, success stories, field observation reports and process documentation 
• Create district and state-level journey documents, story booklets and programme briefs in collaboration with the State Lead
• Plan and coordinate regular field visits to capture change stories, community voices and photographic and video evidence for donor reporting
• Maintain an updated repository of high-resolution photos and videos relevant to programme documentation
• Contribute content for newsletters, annual reports, social media, campaign communication, event documentation and communication materials
• Prepare scripts, speeches, talking points, event summaries and programme highlights for internal and external audiences

3. Programme Analysis and Evidence Generation

• Work with MIS and programme teams to interpret data findings and present them in accessible, visually engaging formats for internal and donor audiences
• Identify patterns, document learnings, best practices and challenges to strengthen institutional knowledge
• Maintain organised, accurate filing systems for all programme documentation, reports and risk management records

4. Stakeholder and Government Engagement Documentation

• Develop briefing documents, background notes and presentations for meetings with donors, government departments and institutional partners
• Document key outcomes, commitments and learnings from stakeholder consultations, government meetings, workshops and programme events
• Showcase programme achievements, partnerships through strategic documentation

5. Capacity Building and Cross-functional Coordination

• Build the capacity of programme and field teams on documentation, report writing, storytelling, qualitative data collection and reporting standards
• Develop reporting templates, documentation guidelines and quality assurance mechanisms
• Coordinate with Programme, M&E, Communications and Resource Mobilisation teams to ensure timely collection and validation of programme information
• Support a culture of documentation, learning and evidence generation across teams
• Manage multiple reporting timelines and ensure timely submission of high-quality deliverables

 Specific Knowledge, Skill & Experience Required:

• Master’s degree in Social Work, Development Studies, Communications, English or any other relevant discipline;
• Minimum 5–7 years of experience in programme documentation, donor reporting, knowledge management or development communication;
• Demonstrated experience in preparing donor reports, programme documentation and knowledge products for institutional and corporate donors;
• Experience working on gender, adolescent empowerment, education, governance or community development programmes will be preferred;
• Excellent writing, editing and storytelling skills with the ability to communicate complex programme outcomes effectively;
• Strong analytical skills with the ability to interpret programme data and translate evidence into meaningful narratives;
• Strong coordination, facilitation and stakeholder management skills;
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); familiarity with Canva will be an added advantage;
• High attention to detail, accuracy, creativity and commitment to quality.

About Breakthrough:

Breakthrough works on culture change by shifting social norms that limit women and girls from reaching their full potential. We work with adolescents and young people aged 11-25 years aiming for an entire generation to shift and push for change. Over time, we have worked with more than 5.4 million adolescents and young people, aged 11 to 25, to encourage aspiration, agency, leadership and negotiation through our work in schools and communities. We also support them with media tools that shape public narratives.
This has resulted in a generation of young people shifting to think and act in confident, intentional ways. Girls are negotiating to stay in school, delaying marriage, exercising choices around life goals, stepping into non-traditional career paths. Boys are stepping up to contribute, support and uphold equal rights for all.
This gives hope that a more equal world is possible for future generations.

Breakthrough’s Culture:

Employees at Breakthrough are expected to work in line with organisational values of Dignity, Integrity and Equity.

Breakthrough is an equal opportunity employer.  We consider applicants for all positions without regard to race, colour, caste, religion, creed, gender, age, disability, economic status, marital status, veteran status, sexual orientation, or any other legally protected status. We prefer people from marginalised communities, women and other genders. Our policies and procedures reflect our commitment towards child safeguarding.

Breakthrough is committed to the well-being of its employees and understands an individual’s mental health can impact their ability to work. Breakthrough recognizes taking steps to improve mental health and wellbeing of the employees is essential. We are committed to fostering an environment that promotes employee wellbeing. We recognize that well-being is not just the absence of illness, but the presence of factors that support a fulfilling life.

To know more about Breakthrough, please visit – www.inbreakthrough.org

Eligible candidates interested in this position may apply through the following link: https://www.btconnect.org.in/Applicant/CreateJobApplicant

You can also submit your resume by email to jobs@inbreakthrough.org