Sr. Coordinator – Project Support

Breakthrough is looking for a Sr. Coordinator – Project Support, who will be a member of the Operational Support Team, a sub-unit of Breakthrough Trust’s Finance and Operations Centre. The candidate shall be assigned to a particular Program/Project team from time to time and shall operate under a matrixed reporting environment. Administrative reporting shall be to the concerned Program/Project Lead and Functional reporting shall be to the Manager, Account & admin.

Key Responsibilities:

1. A) Backstop all accounting, procurement and administrative processes for the concerned Program(s)/Project(s). This shall include:

Accounting and Budgeting:

• All accounting aspects such as vouching and documentation, data entry, ledger review for payables and receivables and payment/receipt processing, regulatory compliance
• Financial reporting, both for internal purposes as well as for donor/external reporting
• All banking aspects such as cheque preparation, bank reconciliation.
• Monitoring Program/Project cash flows
• Preparation and maintenance of the prescribed Management Information System (MIS) through the Enterprise Resource Planning (ERP) system or through other MIS systems.
• Preparation of Program/Project budgets as may be required from time to time.

Procurement and vendor/consultant management:

• Identification of appropriate vendors/consultants
• Maintenance of the centralised vendor/consultant database
• Preparation of Procurement Requests and coordinate with the Operations team for completing the procurement process from call for proposals, preparation of comparative charts, facilitating procurement decision making and preparation and execution of vendor/consultant contracts.
• Liaison with the vendor/consultant for timely supply of goods and services and ensuring complete documentation in compliance with respective contracts.

Administration:

• Travel logistics for the Program/Project team in coordination with the Operations Team and timely closure and settlement of Travel Claims.
• Backstop logistical support for conduct of seminars, workshops, events and meetings
• Facilities management including utilities, infrastructure, cleanliness
• Maintenance of an appropriate filing and documentation system (in digital or paper format as the case may be) for accounting, procurement and administrative matters:
  • Inventory Records
  • Leave and Attendance Records
  • Correspondence Records

B) Coordinate with the other sub-units of the Finance & Operations centre and with the Human Resource Management centre for all institutional matters such as audits, regulatory compliance, budgets and budget monitoring, updation and maintenance of institutional MIS, personnel matters such as hiring and onboarding and similar.

C) Any other task that may be assigned from time to time

Specific Knowledge, Skill & Experience Required

• Bachelor of Commerce with 3-5 years of experience in handling accounts, administration and procurement
• Good working knowledge of Tally is essential with data management skill
• Prior experience working with non-profit organizations is desirable
• Excellent organization and coordination skills
• Should be fluent with Hindi language.

About Breakthrough:

Breakthrough was founded in 1999 with the mission of using arts and culture to bring human rights issues –  especially violence and discrimination against marginalised groups — into mainstream conversation and inspire critical mass of people to take action for change. Its award-winning music albums and campaigns have won innumerable awards and have stirred unprecedented discussion across India about women’s rights and brought the problem of domestic violence out from behind closed doors. Earlier partnerships with the Ministry of Women and Child Development for dissemination of our media and IEC products ensures that the messaging reaches large numbers as can be seen by the Bell Bajao campaign that reached 130 million in Phase I and 110 million in Phase II. The support was received pro-bono and is estimated to be worth INR 150 million. The Ministry has adopted Breakthrough’s MissionHazaar campaign on preventing sex selection under its flagship “Beti Bachao, Beti Padhao” campaign and is disseminating the TV spots, curriculum and communication guide in 12 Indian languages.

Breakthrough’s current work spans across 5 states on transforming gender norms to prevent Violence against Women & Girls, and exploring the interlinkages between its various manifestations. Breakthrough makes innovative use of media, arts and technology including digital and mobiles, leadership development and community mobilisation to activate critical mass of people who will deliver the culture change needed to make violence against women and girls unacceptable. Centre to this is a gender equity curriculum, called Taron ki Toli that builds gender equitable views among adolescents 11-18 year olds, in school and in the community. Breakthrough uses leadership development to build capacities of 15-25 year olds to transform themselves and recruit others to make violence against women and girls unacceptable. It also works in the community with influencers and gatekeepers to shift norms to prevent violence and build values for girls and women. Media and arts infuse all our work and building evidence is a strong focus. Strategic partnership with governments are key – currently partnering with the Department of Education, Government of Punjab to apply gender lens to middle school curriculum across government schools. Currently reaching 573,000 adolescents and their communities to prevent violence against women and promote a culture of human rights, Breakthrough plans to reach 2 million adolescents over the next few years.

Breakthrough Values:

The position holder will be expected to work in line with organisational values which are:

• Dignity
• Integrity
• Equity

Breakthrough is an equal opportunity employer.  We consider applicants for all positions without regard to race, colour, caste, religion, creed, gender, national origin, age, disability, economic status, marital status, veteran status, sexual orientation, or any other legally protected status. Our policies and procedures reflect our commitment to child safeguarding.

To know more about Breakthrough, please visit – www.inbreakthrough.org

Eligible candidates interested in this position may apply through the following link : https://www.btconnect.org.in/Applicant/CreateJobApplicant

Also, you can submit your resume accompanied by a cover letter, giving reasons in support of the suitability for the position and mentioning the current/expected salary. Send it by email to jobs@demo-ecom.ezulix.co/breakthrough/  by or before 16th Jul 2023.